Health and Wellness Leads : Workplace Health Promotion Program Ideas: Ongoing Onsite Wellness Classes

The feasibility of workplace based wellness classes is dependent upon the size of the workforce. Worksite programs have to be supported with an adequate number of interested workers to keep a class going. Generally a certain level of employee participation is also significant to ensure availability of facilities such as a room and equipment. There are wide ranges of ongoing classes which can be provided in the workplace, including aerobics, yoga, tai chi, stretching, weight management, stress management, smoking cessation, and self defense.

Depending on results from an interest survey, offering an “introductory” mini class series regarding a topic of high interest might be a great starting idea. For example, offer a series of five beginning yoga classes to acquaint workers with the postural and pacifying benefits of yoga. Following an introductory series, workers may want to pursue something on their own in the area. Or, possibly an employee interest group might advance where interested workers would pursue the chosen exercise as a group.

Who Pays for What When? (Employee Subsidies and Discounts)

Many staff members and wellness teams are under the impression that the business should pay for all wellness activities. Remember the business is paying the bulk of the employee’s health and benefits package. When vacation time, insurance costs, and sick costs are all factored in, the average America business spends very close to $10,000 per year per employee on related health, time off, and lost productivity costs. Health is a personal responsibility and a gift we can all give to ourselves. Help staff members broaden their understanding and appreciation of self-care for their health by encouraging their share of accountability for healthy and safe living and working.

Other ways of financing worksite based wellness activities and to also “internally” innervate employees are included here:

Subsidies

If there is a budget but not sufficient space or employee to offer worksite classes that are available elsewhere (like Weight Watchers, health clubs exercise classes, Jazzercise, hospital community ed programs, etc.), a subsidy could be offered to those who take advantage of these neighborhood resources. Establish standard procedures ahead of time about eligibility and maximum reimbursement, conditions for reimbursement, whether proof of participation is necessitated and what form it should take (receipts, log forms, etc). The wellness policy also needs to address whether someone is eligible one time only, once a year, every five years, etc. for reimbursements.
• Subsidies work best when the employee puts out the money and effort first, and then gets a partial reimbursement or completion gift based on some sort of attendance or participation completion.
• The reimbursement must be large enough to be worth the trouble of implementing the program, but ought to not cover the entire cost of the program.
• It’s easy to get carried away with requiring “proof” in these kinds of programs. Do not make it too bureaucratic or no one will use it. It is important to remember no matter how well your policies are set up, there will be individuals, usually very few, who cheat-that’s unavoidable and shouldn’t become the primary focus of documentation requirements.
• Consider appropriate participation gifts in place of monetary reimbursement. By way of example, if an employee meets attendance criteria for a stretching class, support a stretching strap or yoga mat as the completion gift.
• Be sure to check with the management team regarding policy for subsidies, tax reporting, etc.

Discounts and Donations

Employee discounts and donations can be sensitive areas for public employers and workers. In many jurisdictions, public workers are not allowed to receive any kind of special consideration, including discounts, from local employers, vendors, or providers. Be sure to check company ethics and procurement policies before asking for discounts.

If management policy does allow for discounts and donations, the whole solicitation process needs to be conducted fairly and spelled out in writing. All interested, qualified vendors, and service providers ought to have a fair unbiased opportunity to take part if they so choose. No inappropriate advantages are given to one provider over another in terms of access to workers, publicity, etc. No vendor or service provider ought to be promised or guaranteed additional revenue, business, or anything else if they choose to voluntarily offer a donation or discount to workers.

Follow the same donation and/or solicitation policies when offering vendor door prizes or gifts at a organization-sponsored health & wellness fair.